Inactive users
People leave, change jobs or stop using the system, and their licenses usually stay assigned. Kourx lists every enabled user who hasn't signed in within the number of days you choose, along with the license they still hold.
Kourx License Optimizer · for Dynamics 365 Finance & Operations
Know which Dynamics 365 licenses you can cut before your next true-up
Kourx License Optimizer runs inside Dynamics 365 Finance & Operations and finds inactive, over-licensed and duplicate users every week.
Run nowScan historyParametersExport to Excel
License optimizer
Last scan: Monday 6:00 AM · 412 enabled users
38Inactive users
21Over-licensed users
9Duplicate and test accounts
64Security roles reviewed
| User ID | User name | Last sign-in | Assigned license | Required license | Finding |
|---|---|---|---|---|---|
| jmarsh | Jason Marsh | 6/11/2026 | Operations | None | Inactive 142 days |
| apclerk2 | Dana Ortiz | 10/28/2026 | Finance | Team Members | Over-licensed |
| test_wms01 | WMS Test | 8/30/2026 | Supply Chain Management | None | Test account |
| kpatel | Kiran Patel | 7/5/2026 | Finance | None | Inactive 118 days |
License Optimizer
Four reports included in the free edition
Each report uses your own D365 security setup and sign-in history, so the results match how your system is really configured.
Inactive usersInactivity threshold: 90 days
| User ID | Last sign-in | Days inactive | Assigned license |
|---|---|---|---|
| jmarsh | 6/11/2026 | 142 | Operations |
| kpatel | 7/5/2026 | 118 | Finance |
| dwong | 7/26/2026 | 97 | Supply Chain Management |
| contractor7 | Never | — | Team Members |
Role license analysis and over-licensed users
In D365 F&O, the license a user needs depends on the security roles they're assigned. Kourx works out what each role requires, then compares it with what each user is licensed for. Anyone paying for a higher license than their roles need is flagged.
Over-licensed users
| User ID | Security roles | Assigned | Required |
|---|---|---|---|
| apclerk2 | Accounts payable clerk (view) | Finance | Team Members |
| whlead3 | Warehouse worker | Supply Chain Management | Activity |
| hrview | Employee self service | Operations | Team Members |
Duplicate and test accounts
Finds repeat identities and test or generic accounts in production that are using a paid license.
Weekly scan history
Every scan is saved, so you can see whether license waste is going down after your team takes action.
How it works
Install once, then it runs every week
Scan starts
On a weekly schedule, or when someone clicks Run now.
Kourx reads D365
Users, security roles and sign-in history. Nothing is changed.
Licenses are checked
Each user's license is compared with what their roles require.
Results appear
In the License optimizer workspace and reports.
Your team decides
Remove or lower licenses using your normal process.
Security
Your data stays in your D365 environment
Kourx doesn't use an outside service, so there's no data export or third-party connection to approve.
No data leaves D365
The scan and the results stay inside your environment. Kourx never receives your user data.
Read-only
Kourx only reads users, roles and sign-ins. License changes are made by your own admins.
Standard deployable package
Delivered as compiled code and installed the same way as any other D365 F&O model.
Sandbox first
Install and test in a sandbox, then move to production through your usual release process.
Pricing
Start with the free edition
The full edition is unlocked with a license file, so upgrading doesn't need a new install.
| Free$0 | FullPricing announced soon | |
|---|---|---|
| Inactive users | Included | Included |
| Role license analysis | Included | Included |
| Over-licensed users | Included | Included |
| Duplicate and test accounts | Included | Included |
| Savings in dollars | — | Included |
| Usage-based recommendations | — | Included |
| Add-on licenses | — | Included |
| CFO report | — | Included |
FAQ
Common questions
Does Kourx send any of our data outside D365?
No. Kourx runs entirely inside your Dynamics 365 Finance & Operations environment. The scan, the results and the reports all stay there.
Can Kourx change user licenses or roles?
No. Kourx is read-only. It shows you which licenses can be removed or lowered, and your admins make the changes.
How is it installed?
Kourx is delivered as a standard deployable package. You install it in a sandbox first, test it, and then deploy it to production the same way you deploy other D365 F&O packages.
Is the free edition really free?
Yes. The free edition includes all four reports and the weekly scan at no cost. The full edition adds dollar savings and finance reporting.
What else is Kourx working on?
License Optimizer is the first Kourx product. We're building more tools that help companies get more out of the business systems they already pay for.
Get early access to the free edition
Send us a short email with your company name and roughly how many D365 users you have.